7 Pre-Employment Documents You Should Have

Whether you be starting on your first job or switching careers, being armed with these necessary requirements will surely come in handy. After those grueling interviews, you’ll have to do the legwork for these papers. Here’s a rundown of seven pre-employment documents that you’ll need:

1. Birth Certificate

Companies often ask for a photocopy of receipt of application for your NSO Birth Certificate.

Where to get it: SM Malls and online. If you are going for the online option prepare to pay through accredited banks like Unionband and BDO.
Try it online: https://nsohelpline.com/ or https://www.ecensus.com.ph/
How much do you need? P315/copy + P15 documentary stamps

2. Transcript of Records/ Diploma

This is proof that you have finished the course is written in your CV. There is no need to submit the original, as some companies accept a photocopy with the school stamp.

Where to get it? The last school you attended

Photo by gadgetdude via Flickr Creative Commons

Photo by gadgetdude via Flickr Creative Commons

3. NBI Clearance

This document from the National Bureua of Investigation (NBI) certifies that you don’t have a criminal record. Line up to get an application form and follow the procedures, which now has been made easier with online registaration. If you have a common name, then prepare to go back as you’ll get a hit.
Where to get it? Main office (Taft Ave, Ermita, Manila, Metro Manila), different city halls, and Robinsons malls,
Try it online:  http://clearance.nbi.gov.ph/
How much do you need? P115.00

4. SSS

The Social Security System or SSS is a monthly contribution for your future, say your pension or sick leave benefits. You can also loan from your SSS account provided you have made the necessary contributions. Have a ready photocopy of E1/E4/E6 form for your employer.

Where to get it? Visit the nearest SSS office near your place.
Try it online: www.sss.gov.ph 

5. Pag-IBIG

Housing loans are backed by Pagtutulungan sa Kinabukasan: Ikaw, Bangko, Industria at Gobyerno or Pag-IBIG. Employees have a mandatory membership.
Where to get it: Pag-IBIG kiosk in malls
Try it online: https://www.pagibigfundservices.com/
What do you need? Proof of identity

6. Philhealth

Discounts on hospital fees are provided by Philhealth. This health financing agency provides for universal health coverage.
What to get? PRMF Form or M1A Form or M2 Form
Where to get it? Philhealth branches check out: http://www.philhealth.gov.ph/about_us/map/regional.htm
Try it online: https://eregister.philhealth.gov.ph/

7. BIR forms

The Bureau of Internal Revenue (BIR) is our tax collection agency. There are many forms from the BIR that you will need: your TIN registration form, TIN card, ITR/2316 from previous employer, and Form 1905/Transfer of RDO are some of them. Worry not, as most companies often apply for first time employees.

What you need: Occupational Tax Receipt (OTR)/Professional Tax Receipt (PTR), NSO Birth Certificate, Marriage Contract, if the applicant is a married woman, Contract/Company Certification.
Try it online:http://www.bir.gov.ph/index.php/bir-forms.html
Call: BIR hotline at (+632) 981-8888

Featured Image from The Devil Wears Prada courtesy of Warner Bros. F.E.

5 Responses

  1. Cherry

    This is a very useful site. Nothing but praise for those rare kababayans out there who actually make most of the net.

  2. Dawn Azul

    I applied to BDO and submitted all the pre-employment they needed except my Transcript of Records, I fail to submit my credentials because I am not yet done with my thesis. Can I still submit my TOR to them even if it took 3 months already since I applied to them?

    • Grisel Garcia

      Hi Dawn,

      This is a common case. You just need to inform your potential employer that you will submit your TOR once you’ve completed your school requirements.

  3. Ria

    Hi. I lost my ITR/2316 that was given to me by my previous employer 2 years ago. If I apply for a new job now, would that cause me problems?

    • Grisel Garcia

      You may have to pay higher taxes for the covered year in your new company. But best to consult your former company for your options. Thanks.


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